With the in-depth development of electronic information, the digitalization of archives is imminent. In order to better complete the digitization of archives, many file management workers of enterprises and institutions have chosen to introduce paper document management systems to speed up the digitization of archives and advance the modernization of archives management.
Speed up information entry
As we all know, traditional file management mainly relies on manual manual entry. With the development of economy and society, the number of archives will only increase, and manual manual entry will be slow and error-prone. It is no longer able to meet the requirements of modern large-scale file management and management rhythm.
According to Mr. Liang Xuming, MD of Yunmai Liude, the paper document management system mainly adopts advanced OCR technology, which can batch-identify paper files, has fast input, fewer errors, can correct errors, and is easy to revise. The file management staff can take photos and upload them, which saves the intermediate and cumbersome typing steps, avoids the damage to the documents caused by frequently scanning the paper files, greatly improves work efficiency, and promotes the digitalization of files.
Save original document
It is reported that using a paper document management system not only can increase the speed of file entry, but also can preserve the original file photo and recognition results in the form of data on the system cloud disk, effectively preventing the file information caused by loss of paper originals and damage to the hard disk. Large-scale lack of issues.
In addition to the identification entry and original preservation, the file management personnel can also make remarks on the recognition results and original photos without damaging the originals, facilitating the retrieval, sharing, revision, and reading of digital files. On the one hand, it accelerates the digitization of existing archives and on the other hand prompts the sharing of information.
Efficient information query
In the impression, the query of paper data means application, review, confirmation of file name, file type, filing time, and then a search in the bookshelf or filing cabinet according to the prompts, and the inspection process must also ensure that the original is not damaged. .
The traditional file query has many steps, and it is difficult to find and use for a long time. To address this issue, the paper document management system introduced keyword search. The file management personnel can search through the keyword search function to retrieve the file name, full text file, and file comment stored in the system, and quickly retrieve necessary original scanned documents and identification data. Accelerate the search of information while effectively protecting paper files.
At present, domestic file management is gradually moving toward digitalization. Digital file management has powerful advantages in terms of inquiries, sharing, and revision and preservation. The use of advanced management systems will undoubtedly further advance modern file management and construction. The Cloud Paper Document Management System has entered the quick search criteria, protected the original file, reduced the work pressure of managers, and has been widely used in library management, file management, data management in some enterprises and institutions.